Can I extend APEX Document Management myself?

Yes! APEX Document Management is built with extensibility in mind. Our comprehensive PL/SQL API lets you create custom integrations, automate workflows, and add functionality tailored to your business needs. Check out the extensibility section in our documentation for guidance and examples. We recommend using our API rather than modifying the core application or database objects directly, as direct changes could cause issues with future updates. If our API doesn't cover your requirements yet, reach out to our team – we're happy to discuss solutions.

Can I use APEX Document Management in my existing APEX apps?

Absolutely! Our embedding feature uses a plug-in that displays folder views or document viewers directly within your existing APEX applications. This lets you add document management to your current workflows without switching between systems. For more details, check out our embedding guide .

I have multiple departments/organizations that should not see each other's documents. Is this possible?

Yes! APEX Document Management has a secure-by-default permission system. Users can only see their own documents and those explicitly shared with them. You can also use groups to separate departments or organizations. Each group has its own root folder, keeping documents segregated and accessible only to authorized users within that group. For more information, see the file system guide in our documentation.

We have governance requirements like retention and legal hold. Does ADM support these?

Yes! APEX Document Management includes built-in retention policies and legal holds. You can set retention periods for different document types, ensuring documents are kept for the required duration before deletion. Legal holds prevent deletion or modification of documents involved in legal proceedings. See our retention and legal hold guide for details.

How is APEX Document Management licensed?

APEX Document Management is licensed per Oracle database, not per user. This means you can have unlimited users accessing the system without additional licensing costs. This model is especially cost-effective for organizations with many users or those expecting growth.

Where are documents stored?

You have two options: documents can be stored directly in your Oracle database as BLOBs, or in object storage: OCI Object Storage or any S3-compatible service. Both options keep your data within your own infrastructure, giving you full control over storage location, backup strategies, and data residency requirements.

Does ADM support full-text search?

Yes! APEX Document Management provides powerful full-text search capabilities powered by Oracle Text. You can search within document contents, filter by metadata and tags, and combine multiple search criteria. The search API also supports faceted search for building advanced filtering interfaces. Refer to our search and taxonomy guide for more information.

Can users edit documents directly in the browser?

Yes! Users can view and edit Microsoft Office documents (Word, Excel, PowerPoint), PDFs, images, and rich text documents directly in the browser. Changes are saved back to the document management system with full version history, so you can always track or restore previous versions.

What APEX versions are supported?

APEX Document Management supports Oracle APEX 24.2 and later. We recommend using the latest APEX version for the best experience and newest features. The solution supports Oracle Database 19c, 23ai and 26ai.

How do I migrate from another document management system?

Our PL/SQL API makes migration straightforward. You can programmatically create folders, upload documents, set metadata, and configure permissions. For larger migrations or complex scenarios, our team offers migration services to help you transition smoothly. We have already moved customers off Oracle Content Management (OCM).

Is there an API for automating document workflows?

Yes! The comprehensive PL/SQL API covers all aspects of document management: creating folders, uploading documents, managing versions, setting permissions, applying tags, configuring retention policies, and more. You can build fully automated workflows using database triggers, scheduled jobs, or integrate with your existing business processes. Refer to our documentation for API details and examples.

Document Management for Oracle Database

A ready-to-use document management system built on Oracle Database, with an APEX front end. Store, find, share and edit documents in your own infrastructure, or embed folders and document viewers into your existing APEX apps.

A PL/SQL API for your integrations. Unlimited users, with no per-user fees.

Book a demo Watch the video

The ADM file browser: a folder tree, a contracts folder with PDF, Word, Excel and image files, and an upload panel showing three uploaded files

Unlimited users: Licensed per database, not per seat
Your schema: Files stay in your database or your bucket
PL/SQL API: Every action can be scripted
Oracle 19c, 23ai & 26ai: APEX front end requires APEX 24.2 or later

Features

Store, find and share documents in Oracle

Folders, versions and sharing

Personal and group folders, a version history you can restore from, and sharing with users, groups or a password-protected link.

Edit in the browser

Open Word, Excel and PowerPoint files in the browser with APEX Office Edit, which is included. Every save becomes a new version.

Find documents by content and metadata

Search document text with Oracle Text, then narrow results by tags, facets and dates. The included AI Pack adds OCR for scanned files.

PDF tools and signing

Merge, split, watermark, fill forms and convert Office files to PDF. Sign PDFs with keys that stay in your vault.

Records management

Legal holds and retention on documents and whole folders, and an audit trail that records every read and every change.

Hooks for your workflows

Run your own PL/SQL when a file is uploaded, moved, shared, signed or deleted. A hook can also refuse the operation.

AI Pack · included, optional to install

Put AI on your documents without giving up control

The AI Pack is included with both licenses and is optional to install. It uses the same document permissions, and you choose the model provider, including local models. Provider usage charges may apply.

An APEX chat page: the question about a contract's notice period, the search tool call over the user's contracts collection, and the answer with the quoted clause and the source file — A chat page built in APEX: the agent searches only the contracts this user may read and quotes its source.

Ask your documents

Get answers from your documents with links to their sources. Each search respects the asking user’s permissions.

Explore document Q&A

Turn PDFs and scans into checked data

A language model reads the fields of invoices, statements and forms. Checks that you write in SQL decide what is published; everything else waits in a review queue for a person.

Explore form extraction

Read scanned files

OCR gets the text out of scanned PDFs and images, so they become searchable and usable for questions and extraction.

Tools for your own agents

Give your AI agents tools that search and read ADM documents with the rights of the current user.

Agent tools

Data Governance & Control

Your files stay in your infrastructure

ADM is not a cloud service. It installs into a schema in your Oracle database, and the files go into that database or into your own object storage bucket. Your existing backup, data residency and database security rules apply.

Storage you choose

BLOBs in your Oracle database
OCI Object Storage or any S3-compatible service
Move files between tiers, with checksums verified

Access is closed by default

Users see their own files and what is shared with them
Groups with their own root folders keep departments apart
Admin, edit and view roles

Ready for an audit

Audit trail of reads, changes, shares and settings
Legal holds and retention on documents and folders
System holds and retentions that only an administrator controls

For Developers

Built for developers, by developers

Everything the application does, your PL/SQL can do too. Every call checks the rights of the user it runs as.

declare
  l_project_id number;
  l_docs_id    number;
begin
  l_project_id := adm_folder_api.get_folder_id(
    p_folder_path => '/groups/it_department/oracle_upgrade'
  );

  l_docs_id := adm_folder_api.add_folder(
    p_folder_name      => 'documentation'
  , p_parent_folder_id => l_project_id
  );
end;

declare
  l_file        apex_application_temp_files%rowtype;
  l_document_id number;
begin
  select *
    into l_file
    from apex_application_temp_files
   where name = :P10_FILE;

  l_document_id := adm_document_api.create_document(
    p_folder_id      => :P10_FOLDER_ID
  , p_document_name  => l_file.filename
  , p_file_content   => l_file.blob_content
  , p_file_mime_type => l_file.mime_type
  );
end;

-- Words in the content, a tag value, and a date
select *
  from table(adm_search_api.search_documents(
         p_search_expression => 'quarterly report'
       , p_dyn_facets        => adm_search_api.combine_facets(
                                  apex_t_varchar2(
                                    adm_search_api.create_tag_value_facet(
                                      456, 'important'
                                    )
                                  )
                                )
       , p_modified_after    => systimestamp - interval '30' day
       ));

begin
  adm_tag_api.add_tag_to_document(
    p_document_id => 456
  , p_tag_name    => 'department'
  , p_tag_value   => 'HR'
  );
end;

begin
  adm_document_api.add_file_retention(
    p_document_id           => 456
  , p_retention_delete_date => date '2029-12-31'
  , p_retention_category    => 'Contracts: 3 years'
  , p_end_action            => 'RELEASE'
  );
end;

-- Act as a user: the view returns only their files
begin
  adm_context_api.system_user_login('J.BAUER');
end;
/

select document_path
     , latest_version_number
     , latest_file_size
  from adm_my_documents_v
 where file_mime_type = 'application/pdf';

Documentation

Guides, concepts and a reference for every public package.

Hands-on tutorials

Build workflows on hooks, classify uploads, extract form data and chat with your documents.

Examples and agent skills on GitHub

Sample apps and skills that teach your AI coding agent the ADM API.

Embed into your apps

A plug-in shows folders and documents inside your own APEX pages.

Office documents, PDFs, emails and more

Keep your files together, with version history and sharing across file types. Built-in viewers and editors help you work with common formats directly in the browser.

Office & OpenDocument: Word, Excel, PowerPoint and OpenDocument files, with browser viewing and editing.
PDFs: View, annotate, sign, fill forms, merge, split and watermark documents.
Emails: Store and view messages with their formatting, attachments and metadata.
Images: JPEG, PNG, GIF, TIFF and other image formats, with browser editing tools.
Rich text: Create and edit formatted documents with tables, lists and styling.
Audio & video: Store and play media files with built-in player controls.

Moving off Oracle Content Management or another system?

We have helped OCM customers move to ADM. The PL/SQL API creates the folders, loads the files and sets tags and permissions, so a migration is a script you can test and run again.

Talk to us about migration

Pricing

APEX Document Management Pricing

One-time perpetual license. No per-user fees. Complete data ownership.

Standard License

€50,000 EUR

$57,675 USD

2 Server Activations Perfect for small to medium deployments

Get Standard License

Enterprise License

€125,000 EUR

$144,187 USD

6 Server Activations Ideal for large-scale enterprise deployments

Get Enterprise License

Both licenses include: •One-time perpetual license •First year of support included •AI Pack included; optional to install

Included with both licenses

Document storage, versions, sharing, search, retention and audit trails; APEX Office Print and APEX Office Edit; the PL/SQL API and APEX embedding plug-in; and the AI Pack, which is optional to install.

ADM installs into your Oracle schema. The APEX front end requires APEX 24.2 or later; APEX Office Print and APEX Office Edit run as Docker containers. The first year of maintenance and support is included, with optional annual renewal.

AI model and OCR provider usage charges are separate from your ADM license.

Read the ADM documentation

Discounts for existing United Codes customers

Special discounts are available for customers with existing on-premises APEX Office Print, APEX Office Edit, or select Plug-ins Pro licenses. These licenses do not replace an ADM license. Contact us to check eligibility.

Frequently Asked Questions

Get answers to common questions about APEX Document Management, including licensing, integration, and enterprise features.

Still have questions?

Contact Our Team

See ADM with your own documents

Book a demo and we will show you the file browser, the PL/SQL API and the AI Pack, and talk through how ADM fits into your applications.

Book a demo Watch the video Read the documentation